Party Policies and Procedures Party Request Form (Click here!)
(updated July 2025)
Lochearn Community Club wants to host your next party or summertime gathering of friends and family! Here are some pool policies to keep in mind for your planning:
Any gathering of 10 or more people, beyond the individuals included in a membership, is considered a party. (If a membership is hosting 9 or fewer guests in a day, that is not considered a party and the daily guest fee will be charged per guest. If two or more memberships are jointly hosting more than 9 guests in a day, that is also considered a party.)
In order to hold a party at the pool, you MUST be a member in good standing without outstanding balances, and you MUST complete the party request form (Linked above). A board member will reply to let you know if your party is approved within 2 weeks. All party requests must be sent at least 2 weeks before the party; Board approval is needed for parties more than 15 people- this may take up to a month.
The cost of your party depends on the number of non-member party guests you have and how long your party will be.
Each non-member party guests costs $10 each, while members are free.
Parties are permitted 3 hours of party time (30 minutes of setup, and 30 minutes of clean-up are automatically included). Additional hours are charged at the following rates:
● $30 for parties of up to 20 people
● $50 for parties of 21-50 people
● $75 for parties of 51 or more people
Party fees apply to ALL guests, whether they intend to swim in the pool or not.
Once a party is approved:
A deposit of 50% is due- please bring cash to the pool or submit your deposit via Zelle (lochearnswim@gmail.com; please include your name and “party deposit”).
The remainder of the party fees are due before you leave the pool on the day of your party. The remainder will account for the additional 50% you owed on the total cost of your party and an additional $10 for any guests over the number of guests indicated on your party form.
A $25 late fee will be added to any balances not paid on the day of your party.
Payment for parties will be expected, rain or shine. No rain dates are allowed. If the pool needs to close for catastrophic weather-related reasons, we will work with you to either reimburse you or reschedule your party.
On the day of the party:
All guests must sign in on the party sign-in form at the front office.
All groups must comply with the Club’s current rules and regulations. It is the responsibility of the party host to make sure guests follow rules. Copies of the rules are available at the office.
The sponsoring member must be present with the group for the entire duration of the event.
Adult supervision is required for children and teenage groups.
All participants under 18, whether members or guests, MUST have passed the deep water test prior to using the deep end of the pool or the diving area.
Alcohol is not permitted on pool grounds.
No glass containers are permitted on pool grounds.
No amplified sound is allowed (no DJs, no loud speakers; you may use speakers as long as the sound cannot be heard outside of the party area)
No smoking is allowed inside the fenced area. Smokers are allowed to smoke in the designated smoking area only, which is 50 feet from the entrance gate of the club grounds.
ALL parties must be set up in the party area behind the bathhouse. Parties are not allowed to be under the pavilion by the snack bar.
In the case that two parties are scheduled on one day, the larger party will be located in the party area and the smaller party will be located at the picnic table near the grill; please check in with a lifeguard about the location of your party if you are unsure.
The party areas are OUTDOOR and may have dirt or dust on the tables and chairs. Party hosts are permitted 30 minutes before the start time to prepare the area and are responsible for bringing the necessary cleaning supplies..
If you have requested a canopy for your party, the lifeguards can provide access to it, but they are not responsible for assisting with set up. The canopies require a minimum of two people to set them up (please use care with the canopies; if a canopy is broken the party host is responsible for replacing it)
Party hosts are responsible for setup and cleanup of their designated party area. Any messes that require staff cleanup will be assessed for a clean-up fee.